Course 5: Librarian
Module 2: How To Use Librarian

Lesson 5: Archive Modules or Lessons with Librarian

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This automated content management function makes it easy to save Modules (and their Lessons) or just Lessons as stand-alone files that you can easily reuse.

Step One: PREPARE

Open the Facilitator Guide or Participant Guide with content to be archived and verify the Modules and Lessons to be saved as stand-alone files

  • Go to your Table of Contents

  • Verify the names and current locations of the Modules or Lessons you need to reorder

  • Note that LeaderGuide Pro will preserve your open guidebook as is and create a new guidebook with your reordered Modules and Lessons

  Key points:

  • Archived Modules and Lessons can be opened and worked in as stand-alone files

  • They can be inserted into other guidebooks using the Librarian Insert function

  • You can use the LeaderGuide pro Attach function change the look and feel (the Collection in use) of the archived content.

Here is an example of the Modules section in a Table of Contents in a Facilitator Guide.

Table of Contents example

Step TWO: Archive

In the open Guidebook that has content you need to Archive, follow these steps …

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Librarian button
Archive option in Librarian menu

  • Click Librarian in the Module/Lesson Control group on the LeaderGuide Pro ribbon

  • Click Archive Modules or Lessons in the Librarian drop-down menu

Archive Modules or Lessons dialog box

  • Librarian will display a dialog box with:

    • a copy of your Table of Contents

    • and instructions on what to do

  • Click Additional Resources below to learn about the Local & Master libraries

Archive steps

When you Archive a MODULE:

All of the Lessons in the Module are saved

To Archive a Module:

  1. Highlight the name of the Module to archive

  2. Select where to save the archived Module

  3. Click OK

To Archive a Lesson:

  1. Highlight the name of the Lesson to archive

  2. Select where to save the archived Lesson

  3. Click OK

Save Archived Content in File Explorer

After you click OK:

  • You will be taken to File Explorer where you will Save your Archived Module or Lesson

Archive complete

After you SAVE:

  • You will see the Archive dialog box with a message telling you the Archive is complete.

  • If you have more Modules or Lessons to Archive, repeat steps 1 - 3 above.

  • When you are done, click CLOSE in the lower right corner of the dialog box.

To use your archived content:

  • Use the Librarian: Insert Archived Modules or Lessons function

  • Or go to your Local or Master Library and open the archived Module or Lesson to work in as a stand-alone file