AuthorTec Manage Styles
How to Use
Note for legacy users of AuthorTec Manage Styles: This tool is located on the Home tab in Word.
Overview
AuthorTec Manage Styles allow you to perform these time-saving tasks:
Organize & prioritize the styles listed in the Styles Task Pane of Microsoft 365 Word
for specific documents
or for all new documents.
Show:
all styles
available styles
styles in use
or just the styles in an open document.
Key Point: Microsoft does not provide a way to do this.
About the Styles Task Pane in Microsoft 365 Word
The Styles Task Pane is always visible on the Home tab ribbon in word.
It is there to provide easy access to styles in Word.
But it only shows a few of the styles Microsoft thinks you are likely to want, even though there are many styles available to you.
There are three buttons you can use to see everything that is included in the Styles Task Pane:
Scroll through the task pane list to find what you need
See the whole task pane list
Open Word’s Styles Dialog to make changes to a style
How to Organize & Prioritize the Styles you see in the Styles Task Pane
Get started
Open Word
Click the AuthorTec Manage Styles button on the Home tab ribbon
This will open the Manage Styles dialog displayed here, which you will use to organize your styles
TIP:
If you want to work with styles in a specific document, have that document open and displaying on your screen before opening Manage Styles.
Step One - Choose which Styles to Show
Available
This list shows all character and paragraph styles that are in the document and attached templates. It does not include list or table styles.
It shows all visible and hidden styles.
If the attached template is a custom template, the list includes the styles from it as well as styles from Word's Normal template.
Duplicate names do not display, even if their formatting is different.
In Use
This list shows all character and paragraph styles that are in the document and in the document's attached template.
Styles from Word's Normal template do not display if the attached template is a Custom template.
The Hidden and Unhide style properties apply to what displays.
If a style was used on text in the document but later removed, the style name will appear in the listing.
In Document
This list displays only the character or paragraph styles that exist in the document.
Only styles used to format text in the document appear in this list.
All Styles
This list shows all style types including character, paragraph, list, and table styles. It also shows styles marked as hidden.
This list is drawn from the current document and attached templates, both custom and Word's built-in Normal template.
Step Two - Make your Adjustments
The styles list shows each Style Name and the Priority, Hidden, and Unhide properties assigned to each style. To adjust these settings:
1. Select a style name from the list
2. Use the Adjustments area to make your changes.
Priority setting modifications need a numeric value of 1 to 100.
Styles marked as Hidden (value = True) do not display in the In-Use listing of styles.
A hidden style will display when used if the Unhide property is set to True.
3. Pull the horizontal scroll bar to the right to see a "Yes" marking your changes.
Except:
Changes to the Priority settings appear in the first column of the list.
If you remove a style with the Delete button, you will still see it in the list with a note that it is to be deleted.
Step Three - Apply your Changes
1. Choose from these two options:
Only in this document
New documents based on this template
Use this option to change the styles in the open document on your screen AND the styles in the template attached to the document.
This will make your changes available to you in new documents that use your changed template.
2. Click Update to apply your changes
3. Click Close to close out of AuthorTec Manage Styles
