Working with Multi-Level Lists in Word


Recently in an online forum about Microsoft Word...

A question was asked: "How do I set heading level styles so that I can reproduce what is shown in Figure 1 using Microsoft Word?"

Figure 1

There are several requirements to do this.

The first is to have a thorough understanding of multilevel lists.

I need to add that in Microsoft Word there are 9 heading levels and they are numbered 1 thru 9.

A level 0 does not exist, so what is shown in Figure 1 as level 0 would be the Heading 1 style in Microsoft Word and "3.1 Heading on level 1 (section)" would be a Heading 2 style.

The resource to use for learning about multilevel lists is on the late Shauna Kelly's website, which is still maintained by a group of dedicated Microsoft MVP volunteers.

Then, after reading the article, practicing, and becoming comfortable with making multilevel lists, here are a few other special requirements to make the Heading 1 style look as specified in Figure 1.

  1. The Heading 1 style will require an additional Points Before setting on this paragraph so that it inserts automatically half way down the page. Use Word's Paragraph Formatting Dialog to accomplish this.

  2. The Heading 1 style should be set to Right Aligned. (Paragraph Formatting Dialog)

  3. The Heading 1 style should include the Page Break Before property. (Paragraph Formatting Dialog)

  4. After inserting a new Heading 1 styled text for the chapter, you will manually insert a line feed character (Shift + Return) between the Chapter Number and the Chapter Name. The line feed character will not appear in the TOC.

  5. When making the custom settings for Heading 1 in the Define New Multilevel List dialog, use the Font button on the dialog to set the expanded size of the Chapter Number for Heading 1 only. All other list levels should remain the default size for the paragraph.

  6. The Heading 2 style should be set on the Define New Multilevel List dialog to align left at position 0 with no additional indentation.

I can't stress enough that mastering the creation of multilevel lists is essential if you are going to make this work consistently throughout your document.