List Styles

List Styles

List styles are a powerful mechanism in Word that you rarely need. Like a fire insurance policy: you rarely need it, but when you do it’s the only way and you need it very badly! A List Style is a collection of formatting that contains bullets, numbers, and indents that is given a name so we can find and use it again. Read on to learn when to use a list style, how to create a list style, how to apply a list style and how list styles work.

Preventing and Fixing Corruption in Word Documents

Preventing and Fixing Corruption in Word Documents

Microsoft Word is the best word-processor in existence, for most people. That said, Microsoft Word has limits! Some of these limits are published, most you will find out about the hard way. Here are proven tips and techniques from a Microsoft MVP for preventing problems in the first place, and for fixing trouble once it occurs.

Working with Multi-Level Lists in Word


Recently in an online forum about Microsoft Word...

A question was asked: "How do I set heading level styles so that I can reproduce what is shown in Figure 1 using Microsoft Word?"

Figure 1

There are several requirements to do this.

The first is to have a thorough understanding of multilevel lists.

I need to add that in Microsoft Word there are 9 heading levels and they are numbered 1 thru 9.

A level 0 does not exist, so what is shown in Figure 1 as level 0 would be the Heading 1 style in Microsoft Word and "3.1 Heading on level 1 (section)" would be a Heading 2 style.

The resource to use for learning about multilevel lists is on the late Shauna Kelly's website, which is still maintained by a group of dedicated Microsoft MVP volunteers.

Then, after reading the article, practicing, and becoming comfortable with making multilevel lists, here are a few other special requirements to make the Heading 1 style look as specified in Figure 1.

  1. The Heading 1 style will require an additional Points Before setting on this paragraph so that it inserts automatically half way down the page. Use Word's Paragraph Formatting Dialog to accomplish this.

  2. The Heading 1 style should be set to Right Aligned. (Paragraph Formatting Dialog)

  3. The Heading 1 style should include the Page Break Before property. (Paragraph Formatting Dialog)

  4. After inserting a new Heading 1 styled text for the chapter, you will manually insert a line feed character (Shift + Return) between the Chapter Number and the Chapter Name. The line feed character will not appear in the TOC.

  5. When making the custom settings for Heading 1 in the Define New Multilevel List dialog, use the Font button on the dialog to set the expanded size of the Chapter Number for Heading 1 only. All other list levels should remain the default size for the paragraph.

  6. The Heading 2 style should be set on the Define New Multilevel List dialog to align left at position 0 with no additional indentation.

I can't stress enough that mastering the creation of multilevel lists is essential if you are going to make this work consistently throughout your document.

Installing Office 2011 for the Mac on a New Computer


“I recently bought a new iMac because my old machine stopped working. Using the Time Machine backup, I reinstalled all my data, but I cannot find my product key for Office 2011. Is there a way to find the product key?”

Assuming that your hard drive on your old machine is named "Macintosh HD" then you can locate the license file here:

  • Macintosh HD/Library/Preferences/

This what to do:

  • Restore the Time Machine backup of the above file to the identical location on your new computer.

In other words, Microsoft Office 2011 will look for the license file, which contains your product key, in the directory folder named Macintosh HD/Library/Preferences/

"And, since Office 2011 is no longer supported by Microsoft, which subscription is preferable: Office365 Home or Office365 Education?"

Based on our understanding of the Microsoft offerings...

While the Office365 Education subscription can be obtained for free, for student or teacher use, you are limited to running either the Mac version or the Windows version. Both are available but you must choose only one.

On the other hand, with a $99 a year subscription to Office365 Home, you can:

  • Use a combination of Mac or Windows versions
  • Load and use it on up to 5 computers
  • And, that same license will support up to 10 additional mobile devices, tablets and phones.

Written by Richard V. Michaels, M.Ed.
Chief Product Architect, Great Circle Learning
Microsoft Word MVP