All About the Time functionality in LeaderGuide Pro version 13
- This video provides a thorough explanation of all of the time placeholders in a facilitator guide and how to work with each one.
4 ways to work with Time
1. Module Time Only
Type in a Module time on each Module Overview page in your facilitator guide
If your new Lessons are coming in with Lesson Time Blocks and you don't want to use them:
- Click the Parts button on the LGPro ribbon
Select LeaderGuide Pro Preferences
- Remove the check mark next to the option to include a Lesson Time Block with each New Lesson
2. Lesson Time Only
Do not alter the Module time placeholder on the Module Overview pages
If your new Lessons are not already coming in with a Lesson Time Block:
- Click the Parts button and set your Leader Guide Pro Preferences to insert a Lesson Time Block at the start of each new Lesson
Type a Lesson Time into the blue hash marks in the Lesson Time Block at the start of each new Lesson
Enter the Lesson time in minutes only
- Do not alter the Cumulative time placeholder in the Lesson Time Blocks
3. Content Block Time Only
Do not alter the Module time
If using the the Lesson Time Block, do not alter it either
Use the Insertable Script Task Pane to add Time Markers into the Content Blocks on the pages of your Lesson
- The time is inserted below to Block Icon in column 1 (cell 1)
4. Combination of Module, Lesson & Content Block Times
If you are using Module Time and Lesson Time and Content Block Time Markers:
- Do not alter the Module time
Enter the Lesson Time
- Add Time to Content Blocks as Needed
If you are using Module Time and Content Block Time Markers:
- Enter the Module time
Add Time to Content Blocks as Needed
Calculate & Update Time Markers
No matter which of the 3 methods you choose:
Click the TAG button on the LGPro ribbon to calculate and update all of the time markers in your document.
This action will update the time placeholders on the:
- Program in Perspective page
Training at a Glance
- Module Overview pages
Lesson Time Blocks - including the Cumulative Time placeholder in each Lesson Time Block
The way the time tracking works is:
If all you do is what you’ve always done and just type in a Module time, then that will be placed into the Training at a Glance like it always has.
If you leave the module time alone and use the time block at the art of each new lesson, typing a lesson time into the blue hash marks....
Then, when you click the TAG button the lesson times will be added up and dropped into the module pages as total module time, and the module times will transfer to the Training at a Glance as it always has.
If you leave the module and the lesson time block alone and use the new Insertable Script Task Pane to add time to Content blocks...
Then, when you click the TAG button the Content Block times will be added up and used to populate the Lesson times, which in turn will be added up and dropped into the module pages as total module time, and the module times will transfer to the Training at a Glance as it always has.
Whether you type time into the module time block or not:
If you type a time into the lesson time block and then also add time into the content blocks...
Then, when you click the TAG button the Content Block times will be added up. The Lesson times will be updated if needed. The Module times will also be updated if needed. And the Training at a Glance will be updated if needed.
If the content block times within a given lesson add up to more than the time that was typed into the lesson block, then the lesson block time will be updated to reflect the correct time.
If the content block times within a given lesson add up to less than the time that was typed into the lesson time block, then the lesson time block will not be changed.
For instance, you have a 45 minute lesson and within it you have a group activity that requires 20 minutes, which is part of the total 45 minute lesson time. So at that point if you wanted the lesson time to reflect the 20 minute time number you would need to type it into the lesson time block to overwrite your original 45 minute entry. Otherwise the assumption is you need 45 minutes for the lesson overall, 20 of which is spent on the activity.
Working with Time in the Insertable Script Task Pane
This function allows you to add Time markers into any specific Content Blocks you have included in your Lesson.
To add time to a Content Block:
- Place your cursor anywhere in the block
- Bring up the Insertable Script Task Pane
- Type in a time next to the clock
- Click the clock to add the time into the block below the icon in column 1
To remove time from a Content Block:
Place your cursor anywhere in the block.
Bring up the Insertable Script Task Pane.
Leave the box next to the clock empty and click the clock.
To Automatically Include a Lesson Time Block
This is controlled by your User Preferences Setting, which you access under the Parts button. You can set this to either always include a lesson time block at the start of each lesson, OR to NOT automatically Include a Lesson Time Block
To set or change your preference:
- Click on Parts
- Select Logo, Copyright and More
- Check or un-check the box next to Automatically Insert Lesson Time Block.
Generate Timed Agendas
After you've used the TAG button to roll up your time markers, you can extract two time related agenda documents, by clicking the Extract button.
When you select the option to extract Agenda Time Calculator and Documents you are presented with the Agenda Time Calculator dialog box. You can add your searchable course ID and set your training day start and end times. Click Refresh and the time calculator will then tell you how many days it will take to deliver your training session. You can then print a Time Audit document for use during a pilot, and a Draft Agenda, which will list all of your modules and lessons and their associated times, which is useful for courses offering CEUs.
Click the Arrows below
To move through a series of images that relate to the steps described above.