How to Extract slide content

EXTRACT: SLIDE CONTENT

 
 

To Extract Slide Content

  1. Click the Slide Content button on the george! ribbon.

  2. This opens the Extract dialog box.

  3. Choose what you want to extract from your PowerPoint file into Word.


Extract All

Click the box next to the items listed to select what you want to extract from all of the slides in the open PowerPoint file.

The marked items are placed in a new Word document, in the order of the check box list.


Extract Selective

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Prior to starting a selective extract use either the PowerPoint normal or slide sorter view and select the specific slides you want to extract.

Then, in the Extract dialog box, click next to Selective instead of All.


 

Image Quality

The image quality choices are about controlling the PPI (Pixels Per Inch) setting of the images in the document.

  • 96 PPI is fine for online viewing and draft prints but usually not final production printing.

  • 150 PPI is the minimum acceptable level for printing

  • 220 PPI is the recommended level for printing.

  • 300 PPI might be useful in very special circumstances with high resolution photographic quality printing or if custom paper sizes that reach Word's maximum of 22 in. (55.88 cm) are being used and the image needs to fill the 22" wide page.


File Format

In performing this extract function george! creates picture files of the items being extracted and then inserts these files into a Word document. As with the PPI setting, the format type of the extracted picture files is important for the quality of the final inserted image, especially of the Word document will be printed.

 

A JPG format is best for photographs and provides the most compression so the file size will be the smallest. In terms of image sharpness, the JPG format does not do as well with text and line drawings.

 

PNG is a great choice for line drawings and text objects though its file size will be much larger than a JPG format.

 

 

TIFF is the best all-around format for text, line drawings and photographs. Like the PNG format though the TIFF format will produce a substantially larger file size.

 


How Long it Takes to Extract & The Size of the Extracted Word File 

The image PPI setting and the file format you choose will impact the time it takes to run the extract and the extracted document’s ultimate file size.


Would you like to TRANSLATE the extracted Content?

As you are running an extract that includes any kind of text, you will see a message like this, asking if you’d like to translate the extracted document:

If you say yes, then you will see your extracted text in the new Word document, along with this Translation Options task pane on the right side of your screen:

If you select the option to “Translate the whole document” you end up on the web with the document ready to translate. From there you can use the options you are comfortable with to run the translation. Then it’s up to you to copy & paste the translated text into your extracted Formatted Text document. Use Word’s Paste Special option, to paste the translated text only and maintain the formatting of the Word doc. Don’t forget to Save your work, using Word’s Save function.


No Translation Needed - Just Editing

Type in your edits or copy & paste in the changes using Word’s Paste Special option, to paste the translated text only and maintain the formatting of the Word document.

Don’t forget to Save your work, using Word’s Save function.


HELP 

As you are in the Extract dialog box, click on the george! logo to view written instructions to refresh your memory about how to use the functions provided.


 

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