How to use george!
Use Create to build branded, formatted Word documents from your PowerPoint files.
Once built, use Create to Update your Word documents if your slides change.
How to Create a Word Document from PowerPoint with george!
Click Create on the george! ribbon
The Create Session Handouts dialog will appear in the middle of your screen
NOTE: Have your PowerPoint file open in Normal view
- Add/edit the Cover page Title and Subtitle
To include a copy of slide 1 on your cover page, check the box.
- Set your page orientation
Set your Image Quality and Format.
To perform this Create function george! creates picture files of your slides and then inserts the picture files into a Word document.
If you plan to print your Word document, then the image quality and image format settings are important.
The Image Quality choices give you control over the PPI (Pixels Per Inch) setting of the images that will be placed in the document.
- 96 PPI is fine for online viewing and draft prints but usually not final production printing
150 PPI is the minimum acceptable level for printing
- 220 PPI is the recommended level for printing
300 PPI might be useful in very special circumstances with high resolution photographic level printing or if custom paper sizes that reach Word's maximum of 22 in. (55.88 cm) are being used and the image needs to fill the 22" wide page.
As with the PPI setting, the Format type of the extracted picture files is important for the print quality of the final inserted images.
JPG is best for photographs and provides the most compression, so the file size will be the smallest. In terms of image sharpness, the JPG format does not do as well with text and line drawings.
PNG is a great choice for line drawings and text objects, though its file size will be much larger than a JPG format.
TIF is the best all-around format for text, line drawings and photographs. Like the PNG format though, the TIF format will produce a substantially larger file size.
FYI: The PPI and file format settings impact:
- the time it takes to extract the slide images from PowerPoint
and the extracted document’s file size.
Choose Layout Options
The settings you choose here determine the formatting of the Microsoft Word document that george! creates.
The default is:
- one Slide per page
- with slide notes and writing space inserted below the slide image.
This is Option # 1 in the list of Page Design Options.
To change the default setting
Choose a new layout from the Page Design Options list
Scroll vertically through the 18 Page Design Options
Select one that you want to be your default layout
Select a layout option to see an image depicting the layout and a brief text description of that layout
Under Choose Layout Options, click the Set button to record your choice
To assign a different layout for specific slides
Click Selective Slides Layout
Enter the slide numbers (for example 6,9,15-20) into the Slides box
Scroll vertically through the 18 page layout alternatives
Click the layout you want for these slides
Click the Selective Slides Set button
Repeat as needed - you can mix in as many different page layouts as you need
To change Selective Slide Layouts
You first must remove the current setting from the Print Instructions list, which is in the lower right corner of the Create Session Handouts dialog box.
- Scroll to the bottom of the Print Instructions list
- Locate the specific instruction marked with <Slides> that you want to change
- Select it and then click Remove
You can now add a new Selective Slide Layout using the Assign a Different Layout procedure outlined above.
About the checkboxes for Presenter Time, Presenter Only Notes, Participant Only Notes, and Producer Only Notes
These function only if the PowerPoint file you are using was either created or updated using the Zapps Pro Scripter program... a unique PowerPoint scripting program from Great Circle Learning.
If the PowerPoint file was created with Scripter, you can use these special selective controls to refine what is included in your Word document.
By default george! will place small icons in the first column of the documents you create, to indicate Slide, Notes, and Capture space. The Icons are used to dress up the page.
You can hide the icons from printing.
You will still see them when you are looking at your document on your computer, but they will not print or transfer to a PDF version of the Word document.
Add or edit TOC Markers
First, it is important to understand what TOC markers are and why you should add them. TOC means Table of Contents. george! includes a Table of Contents in your Word document, so TOC markers are needed to set it up.
The Microsoft Word document that george! creates has three sections.
- Section 1 is the Cover Page and the Acknowledgements Page
Section 2 is the Table of Contents
- Section 3 is where your slide images are placed; and where the TOC Markers are relevant.
You add TOC markers to the slides that indicate the start of a new topic or subtopic. Then, when george! creates your Word document, it reads the TOC markers and converts them to Heading 1 and Heading 2 styles, which are used to organize the document’s Table of Contents.
To open the TOC Outline Markers dialog
Click the option to View or Adjust TOC Markers
- If you haven't added your Table of Contents markers yet, do so now. Your george! document is expecting it.
If your TOC markers are already set, take this opportunity to review them and make any adjustments that might be needed.
For detailed guidance on how to add and edit TOC Markers see the TOC Markers tutorial.
Once your TOC markers are set:
- Click the Save Changes icon in the dialog box
Click on the blue X in the lower right corner to close the dialog box
Click CONTINUE to Create your Word document
The Continue button is in the lower right corner of the Create dialog.
You will see a progress bar as george! builds your Word document.
Don't do anything else on your computer while george! is creating your Word document.
Save your new document when prompted. You must save the file.
Click Close to clear all selections and not create a Word document.
Click OK when you see a message letting know your new document is ready.
Word will be open and your new george! document will either be showing on your screen or in the tray along the bottom of your screen.
Word will be open and your new george! document will be showing, or in the tray along the bottom of your screen.
How to UPDATE a george! document
If you make changes to your slides after you create a Word document using george!
You can Update your Word document with the new slide images.
Open your george! Word document
Close other Word docs that might be open
Open PowerPoint and bring up the george! ribbon
Select your Word doc in the dialog you will see
Don't do anything else on your computer while the update is taking place
Save the updated file