How to use george!

DOCUMENTS: CREATE

 

Use Create to build branded, formatted Word documents from your PowerPoint files. 

Once built, use Create to Update your Word documents if your slides change. 


How to Create a Word Document from PowerPoint with george!

 

Click Create on the george! ribbon 

The Create Session Handouts dialog will appear in the middle of your screen

NOTE: Have your PowerPoint file open in Normal view 
 
  • Add/edit the Cover page Title and Subtitle
  • To include a copy of slide 1 on your cover page, check the box.

  • Set your page orientation
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Set your Image Quality and Format.

To perform this Create function george! creates picture files of your slides and then inserts the picture files into a Word document.
If you plan to print your Word document, then the image quality and image format settings are important.
 

Image Quality

The Image Quality choices give you control over the PPI (Pixels Per Inch) setting of the images that will be placed in the document.

  • 96 PPI is fine for online viewing and draft prints but usually not final production printing
  • 150 PPI is the minimum acceptable level for printing

  • 220 PPI is the recommended level for printing
  • 300 PPI might be useful in very special circumstances with high resolution photographic level printing or if custom paper sizes that reach Word's maximum of 22 in. (55.88 cm) are being used and the image needs to fill the 22" wide page.

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Format

As with the PPI setting, the Format type of the extracted picture files is important for the print quality of the final inserted images.

JPG is best for photographs and provides the most compression, so the file size will be the smallest. In terms of image sharpness, the JPG format does not do as well with text and line drawings.

 

PNG is a great choice for line drawings and text objects, though its file size will be much larger than a JPG format.

 

TIF is the best all-around format for text, line drawings and photographs. Like the PNG format though, the TIF format will produce a substantially larger file size.

 
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FYI: The PPI and file format settings impact:

  • the time it takes to extract the slide images from PowerPoint
  • and the extracted document’s file size.


Choose Layout Options

The settings you choose here determine the formatting of the Microsoft Word document that george! creates.  

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The default is: 

- one Slide per page

- with slide notes and writing space inserted below the slide image.

This is Option # 1 in the list of Page Design Options.

 


To change the default setting

Page-Design-Options.png

Choose a new layout from the Page Design Options list

  • Scroll vertically through the 18 Page Design Options

  • Select one that you want to be your default layout

  • Select a layout option to see an image depicting the layout and a brief text description of that layout

  • Under Choose Layout Options, click the Set button to record your choice  

Choose-Layout-22.png
 

To assign a different layout for specific slides

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  • Click Selective Slides Layout

  • Enter the slide numbers (for example 6,9,15-20) into the Slides box

  • Scroll vertically through the 18 page layout alternatives

  • Click the layout you want for these slides 

  • Click the Selective Slides Set button

Repeat as needed - you can mix in as many different page layouts as you need


 To change Selective Slide Layouts

You first must remove the current setting from the Print Instructions list, which is in the lower right corner of the Create Session Handouts dialog box.

Print-Instructions.png
  1. Scroll to the bottom of the Print Instructions list
  2. Locate the specific instruction marked with <Slides> that you want to change
  3. Select it and then click Remove

You can now add a new Selective Slide Layout using the Assign a Different Layout procedure outlined above. 


About the checkboxes for Presenter Time, Presenter Only Notes, Participant Only Notes, and Producer Only Notes

Choose-Layout-Scripter.png

These function only if the PowerPoint file you are using was either created or updated using the Zapps Pro Scripter program... a unique PowerPoint scripting program from Great Circle Learning.

If the PowerPoint file was created with Scripter, you can use these special selective controls to refine what is included in your Word document.


Icons

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By default george! will place small icons in the first column of the documents you create, to indicate Slide, Notes, and Capture space. The Icons are used to dress up the page.

You can hide the icons from printing.

You will still see them when you are looking at your document on your computer, but they will not print or transfer to a PDF version of the Word document.


Add or edit TOC Markers

First, it is important to understand what TOC markers are and why you should add them. TOC means Table of Contents. george! includes a Table of Contents in your Word document, so TOC markers are needed to set it up.

The Microsoft Word document that george! creates has three sections.

  • Section 1 is the Cover Page and the Acknowledgements Page
  • Section 2 is the Table of Contents 

  • Section 3 is where your slide images are placed; and where the TOC Markers are relevant. 
You add TOC markers to the slides that indicate the start of a new topic or subtopic. Then, when george! creates your Word document, it reads the TOC markers and converts them to Heading 1 and Heading 2 styles, which are used to organize the document’s Table of Contents.
 

To open the TOC Outline Markers dialog

Click the option to View or Adjust TOC Markers

  • If you haven't added your Table of Contents markers yet, do so now. Your george! document is expecting it.
  • If your TOC markers are already set, take this opportunity to review them and make any adjustments that might be needed.

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For detailed guidance on how to add and edit TOC Markers see the TOC Markers tutorial.

Once your TOC markers are set:

  • Click the Save Changes icon in the dialog box
  • Click on the blue X in the lower right corner to close the dialog box


Click CONTINUE to Create your Word document

The Continue button is in the lower right corner of the Create dialog.

You will see a progress bar as george! builds your Word document. 

Don't do anything else on your computer while george! is creating your Word document.

Save your new document when prompted. You must save the file.

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TO DISCARD

Click Close to clear all selections and not create a Word document.


Click OK when you see a message letting know your new document is ready.

 

 

Word will be open and your new george! document will either be showing on your screen or in the tray along the bottom of your screen. 


Word will be open and your new george! document will be showing, or in the tray along the bottom of your screen. 


How to UPDATE a george! document

If you make changes to your slides after you create a Word document using george!

You can Update your Word document with the new slide images.


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Open your george! Word document

Close other Word docs that might be open

Open PowerPoint and bring up the george! ribbon

 


Click Create

Select Update


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Select your Word doc in the dialog you will see

Don't do anything else on your computer while the update is taking place

Save the updated file

 

 
 

 

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