How to use Convert

CONVERT FORMATTED TEXT

 

The Convert group on the george! ribbon in PowerPoint contains 2 functions that make it easy to make global changes to slide text and slide notes while maintaining the formatting. Start by using the Formatted Text button.


Formatted Text - There are 2 steps 

Formatted Text Dialog Options
  1. Export Formatted Text

  2. Import Formatted Text


Export Formatted Text

Open the PowerPoint file you want to work with and bring up the george! ribbon

  1. Click on Formatted Text on the ribbon

  2. Select the option to Export Formatted Text

  3. This will bring up the Convert formatted text dialog box that you will use to move a copy of the formatted slide text into a Word document; along with slide notes if needed.

NOTE: If doing a selective export then select the specific slides you want to use prior to starting the export. The PowerPoint Slide Sorter view makes it easy to select specific slides.


 

Using the Convert Formatted Text dialog

Export-what-db.png
  1. You will see this dialog after clicking on Formatted Text > Export Formatted Text

  2. Select what you want to export and click OK

  3. You will see the export progress just above the george! logo

  4. When the export is complete click OK to close the dialog box

  5. Save the new Word document that has been created


The Word document will look strange

The exported text will be placed into a series of specially marked 2-column, multiple-row tables in a new Word document.

The Word doc may look a little weird, as shown in the example below.

This is because PowerPoint styles don't look the same when placed into Word.  

 
Example-Exported Slide.png

 

To Modify the Text in the Word document

  1. Work in the document like any other Word doc to modify the text

  2. Be careful not to change the styles, because this would change the PowerPoint formatting

  3. Save your work 

To paste text into the Word doc

Use Word's "Paste Special - Keep Text Only" function


Import Formatted Text back into your PowerPoint file

When you are ready to update your PowerPoint file, Open the converted Word file and open a copy of the PowerPoint file you want to convert.

  1. When ready, click Formatted text on the george ribbon in PowerPoint

  2. Select Import Formatted Text

  3. This will bring up the Convert formatted text dialog box

NOTE: Prior to starting a selective import, use the PowerPoint Slide Sorter view to select the specific slides to convert.


Best practice: Open the Word file you will be importing from prior to staring the import process; and close all unnecessary Word and PowerPoint files.


The Convert Formatted Text dialog

Select where you want to import your translated text from Word back into PowerPoint.

 

Import-Formatted-Text-db.png

Select what you want to to convert:

  • All slides or Selective slides

Check Including Slide Notes if needed

Click OK

You will see the Files currently open dialog

 

The Files Currently Open dialog

Close all open Word and PowerPoint files except the Word doc and PowerPoint file you need to complete this step.

 

Files-open-db.png

Assuming the Word document you want to import from is open it will appear in the “Files Currently Open” dialog box:

  • Select the Word document you need

  • Click YES

  • Click OK

If your Word doc is not open: 

  • Click NO

  • Navigate to the file

  • Click Open

Once you have your Word document selected:

  • Click OK in the lower right corner of the dialog

  • Watch the progress above the george! logo

Do not do anything else on your computer while the import is taking place.

Once the import is complete:

  • Save your translated PowerPoint file

  • Save and Close your "import from" Word file


Language Setting

  1. Click Language Setting to change the default language setting for all or selective PowerPoint slides in the open file.

  2. This will replace the standard PowerPoint “one slide at a time” manual method.

    NOTE: Prior to starting a selective change, use the PowerPoint Slide Sorter view to select the specific slides to change.

 

Important: The Language setting function does not translate the text. It sets the PowerPoint proofing tool to work with the new language you have chosen. All other edit and proof functions remain as otherwise provided by your version of Microsoft Office PowerPoint.


Help

As you are in the dialog boxes, click on the george! logo to view written instructions.

 

 

Not finding the help you need?