AuthorTec Find'n Highlight
This tool is located on the Home tab ribbon in Word.
AuthorTec Find'n Highlight searches your document for a list of potential words or phrases and highlights any that are found.
AuthorTec Find'n Highlight also provides an easy method of locating these highlighted words and phrases.
AuthorTec Find'n Highlight comes with 9 default search lists that you can use to search for common English:
- Compound words
- Negative words
- Positive words
Search - How to use the dialog box
Search List Options:
- Load an existing list into the "Search for these ..." list box and then use as is or modify the list.
Start with a clean blank list box and add the search items you need, using the Add, Remove, or Replace controls in the Word and Phrase List Maintenance group.
Existing Search List - How to load and use
- Click Load a Saved List and you will be given the option to select an existing list
Click OK to select your list and you will see the list in the Search for Words and Phrases box
- Set a Highlight Color
Optionally, set Match Case or Match Whole Words
- Click OK
Watch the search progress in the lower portion of the dialog box
When the Search is complete you will see
- The number of search words or phrases found, in the lower portion of the dialog box
- The words or phrases highlighted in your chosen color, in your document
To move through your highlighted words or phrases
- Use the Find Highlighted Text arrows in the dialog box
To remove the highlighting
- Click Remove in the Search and Highlight Color Settings group
Click OK in the lower right corner of the dialog box
Custom Search List - How to build
- Click Add in the Word and Phrase Maintenance group
Type a search word or phrase into the text box
Your new searchable word or phrase is added to the Search list
To Remove or Replace items in your search list
- Click the word or phrase in the Search list
It will appear in the Maintenance text box
- If replacing, type in the replacement
Click either Remove or Replace in the Maintenance group
- Click Enter to perform the action
When done editing the list, click Save This Search Set - you will be given the option to update the existing list or or to create a new list with a new name
Multiple Searches on a Single Document
Searches can be performed multiple times against the same document and different highlight colors can be used for each search.
- For example, you can run a search for all adjectives and choose the yellow highlighting color for that search. You can then change the search criteria to all verbs and choose the pink highlight for that search set.
When running multiple searches on the same document using different highlight coloring for each... if the same word or phrase is used in both search sets, then the highlight coloring of the found words will be the last color used.
To Remove Multiple Highlight Colors
If you have made multiple searches with different coloring for found words, the remove highlighting function will have to be run multiple times using the various colors.
- Select a highlight color to remove and click Remove
Repeat as needed
You do not have to reload the search set list.
The "Remove" highlighting function only looks for highlight colors that match what is selected, it does not look at the word list.
Viewing Highlighted Text In Large Documents
The two large blue Arrow buttons in the Search and Highlight Color Settings group are helpful in large documents after AuthorTec Find'n Highlight has found and marked the searchable text.
- These buttons perform forward (right arrow) and backward (left arrow) searches in the open document for any highlighted text, regardless of color.
When you use these buttons, they advance your document to the next highlighted text.
If the highlighted text ends up behind the dialog, you can drag the dialog out of the way.
Not finding the help you need?
Let us know. We are happy to help.