How to use LeaderGuide Pro and Elements

 
 

The instructions and videos provided here cover both LeaderGuide Pro Plus and Elements. Scroll down and click on the buttons to go to the help you need.

In addition, you will find written instructions and videos built into your LeaderGuide Pro software.

  • Read the instructions in the dialog boxes that come up as you click the LGPro ribbon buttons.
  • Click on the little blue TV icons to bring up brief, focused videos about the specific function you are using.
  • Access this web page and all of the embedded videos by clicking the Help button on the LGPro ribbon.

How to Access LeaderGuide Pro

Open Word and click on the LGPro tab to bring up the ribbon. LeaderGuide Pro is an add-in to Word.


Good to Know Before You Start

LeaderGuide Pro is loaded with features that can be used flexibly to meet your needs. You will save time by learning what your options are before you begin. And, avoid common user errors by learning a few basic ground rules.


The LGPro Local & Master Libraries 

Two folders are added to the Documents area of your computer when LeaderGuide Pro is in installed. They help you organize and retrieve your LGPro files. 


Making the Most of the 3-day Evaluation

While there are certain limitations imposed during the free evaluation period, you will be able to try all of the key features to determine if LeaderGuide Pro is right for you. These tips should help.


Successful Users Do These Things

Set your default user preferences and follow a few best practices to leverage the productivity gains LeaderGuide Pro provides.


Customizing your Software

Do your customizing once and always start from your branded templates. Create as many custom collections as you need. 


Getting Organized

Building a facilitator guide requires thinking through your flow and organizing your source files so they are easy to work with. 


Building Your First Leader Guide

Here are the fundamentals. You can follow these same steps to build your first participant guide if that's all you need. 


Document Parts: What they Are and How to Work with Them

Every LeaderGuide Pro facilitator guide and participant guide is built from document parts. They help structure your document and organize your content. 


Styles: Recognizing and Working with Them

Recognizing and understanding how to work with the LGPro Styles is key to using LeaderGuide Pro successfully. While styles are handled automatically, there are a few things to understand. 


LGPro Modules and Lessons
Adding and Working with Them

Modules and lessons are the heart and soul of any facilitator or participant guide. They provide the structure upon which your entire training program is built. 

LEARN MORE


LGPro Librarian
Archive, Insert, Reorder and
Delete Modules and Lessons

Librarian is a unique LeaderGuide Pro feature that allows you to archive (save) modules and lessons as stand-alone files, insert archived modules into your guidebooks, re-order modules and lessons to create new guidebooks, and delete modules and lessons. It is a game-changer for controlling and managing big chunks of content efficiently. 

LEARN MORE


LGPro Content Blocks
Adding and Working with Them

Content blocks build the lesson pages in your facilitator guides and participant guides. They chunk and present content visually. They help you the developer establish and maintain a logical flow. And they help the instructor the same way musical notes help a musician.

LEARN MORE


LGPro Text/Table Formatting Tools

Because styles are so important to the way LeaderGuide Pro works it makes sense to learn how to use the LGPro Text and Table formatting tools. 

LEARN MORE


LGPro Document Level Controls

Updating the Table of Contents, generating the Training at a Glance, navigating to specific locations in your files, importing and updating slides and images, exporting content, extracting new guidebooks from existing ones... All of these tasks are automated when using LeaderGuide Pro.

LEARN MORE


 

Special
Unique automation functionality

LeaderGuide Pro Plus makes fast work of all the tedious but necessary tasks you otherwise need to do manually as you build facilitator and participant guides. Import, re-size, and replace PowerPoint, Keynote, and pictures. Extract participant guides from facilitator guides. Sync content between documents. 

LEARN MORE


PowerPoint
Working with Sides and Notes to Build a Facilitator Guide

LeaderGuide Pro transforms how you work with PowerPoint. Import slides, slide notes, even the text on the slides. Create PowerPoint sides from within your leader guide. Replace imported slides after changes are made to your PowerPoint file. 

LEARN MORE


Pictures (image files)  
Working with Them

LeaderGuide Pro works with pictures in way that is similar to slides, making it easy to bring in multiple images and replace images when they change. 

LEARN MORE


 

Resize Images
Adjusting Imported Pictures and PowerPoint Images

The LeaderGuide Pro Special Resize (all or selective) Images function resizes multiple images, both PowerPoint and picture images, that are contained in LGPro blocks. The resize percentage is based on 100 percent of the fixed cell width.

LEARN MORE


LGPro Extract
Creating New Guidebooks from Existing

One of the amazing time-saving features of LeaderGuide Pro Plus is the ability to extract new guidebooks from existing LGPro files. 

LEARN MORE


Extract Cases, Assessments and
Handouts
or any Selected Content

It's easy to extract content from a LeaderGuide Pro file into a new Word document. 

LEARN MORE


 

Show/Hide Icons and Content Blocks

The Special Show/Hide function works like a toggle switch and uses Word's Hidden Characters functionality to perform two important tasks for you.

LEARN MORE

 


Syncing

After you have extracted a participant guide from a facilitator guide you may make changes to content in one document that you want updated in the other. The Sync function handles that for you. You can also sync page number references between a participant guide and a facilitator guide. 

LEARN MORE


Attach
To Build Stand-alone Modules and Lessons

Attach sets up LeaderGuide Pro Modules and Lessons outside of the full LGPro guidebook document structure for those times when you need to focus on just one topic. And it allows you to work in smaller files. Once built, Modules and Lessons are easily integrated into full LGPro facilitator guides and participant guides using LGPro Librarian. This approach to building content is great for development projects with multiple contributors.

LEARN MORE


Attach
To Convert Existing Content

Attach allows two types of conversions. Attach will change the LGPro Collection in use to transform an existing LGPro document. Attach also enables the LGPro ribbon buttons for use in an existing source document so that you can move the content into LGPro Modules and Lessons and Content Blocks. 

LEARN MORE


The Librarian Registry
Create Records of your
Training Programs, Modules and
Lessons in Excel

This function feeds information about your facilitator and participant guides, and your archived modules and lessons, into an automated Excel workbook. From Excel you can export the data to other databases you may already be using. 

LEARN MORE

 

 

Time Tracking

The new time tracking function allows you to add time per Lesson and even time per Content Block. The times you add are rolled up by clicking the TAG button.

LEARN MORE

Not finding the help you need?

How to use george!

 
 

george! is the ultimate tool for PowerPoint. It adds functionality and productivity methods to PowerPoint for importing, exporting, translating and converting content. 

As you are using george! many of the dialog boxes you will see include built-in help for the specific function you are are using. To access the built in help simply click on the george! logo in the dialog box you are using. 

For additional guidance please use the george! tutorials provided here. They cover everything you need to know to use george! to work faster and work smarter.

 

Learn how to use the functions of each button on the george! ribbon in these Tutorials. 

Click on LEARN MORE to view the Tutorials.


How to Access george!

Access george! by opening PowerPoint and clicking on the george! tab to bring up the ribbon. As you use the ribbon buttons click on the george! logo in the dialog boxes that come up to access built-in instructions.

If george! is installed on your computer but you do not see the george! tab in PowerPoint please follow the Troubleshooting steps to enable the add-in.

george! ribbon in PowerPoint

PREFERENCES: USER

Your george! software is designed to be customized. The User function allows you to set global preferences for the Word documents george! will create, including adding your logo and copyright information.

LEARN MORE


PREFERENCES: STATS

The george! Stats function scans your open PowerPoint file and displays counts of everything in your file including the number of slides, word counts, and counts of the number of each type of insertable object that might be on your slides, such as charts, tables, comments etc. It is very easy to use this handy function.

LEARN MORE


EXTRACT: SLIDE CONTENT

george! will extract anything from an open PowerPoint file into a Word document, including the text on the slides, the slide notes, SmartArt, etc. And george! gives you control over what you extract, the file type of extracted images, and the PPI of extracted images. 

LEARN MORE


CONVERT: FORMATTED TEXT

The george! Convert functions assist you in converting formatted text from all or selective PowerPoint slides in an open file. The formatted text is placed into a specially marked Word document where you can alter the text. george! will then import the altered text back into the PowerPoint file. This is a great tool for translating text and maintaining the text’s original formatting in the PowerPoint slide. 

LEARN MORE


MEDIA: IMPORT PICS

The george! Import Pics function imports multiple image files into your open PowerPoint file, and unlike PowerPoint george! distributes your images across as many slides as required. george! gives you control over the layout of the slides your imported images will be added to and control over the insertion type, including the option to insert as Linked and Embedded so that your images will update automatically when you make changes to the image files. 

LEARN MORE


MEDIA: CHG PIC LINKS

Having linked images in a presentation file saves file size, but when you change the image's directory location or email the file to someone else, those links are broken and an “X” replaces the image in your slides. With george! your image links can quickly be fixed by correcting the linked folder path or changing the type of link on the images. 

LEARN MORE


MEDIA: SAVE PICS

The george! Save Pics function creates picture image files from embedded pictures, charts, tables and SmartArt graphics in an open PowerPoint file. It will also create picture files of the entire slide. The extracted images are saved in a sub-folder of the current directory.

LEARN MORE


ACCESSIBILITY: GENERATE ALT TEXT

Use the george! Generate Alt Text function to add or edit Alt Text in an open PowerPoint file, for screen readers and 508 compliance. This is about associating text with the images on your slides. george! uses the information it already has on “non-text” embedded objects to automatically generate alternate text titles and descriptions. And gives you the ability to quickly edit the Alt Text to improve it.

LEARN MORE


TOC OUTLINE: ADD MARKERS

The george! Add Markers function is a fast, visual method for adding Level 1 and Level 2 TOC markers to the slides in your open PowerPoint file that mark the start of new topics and new sub-topics. hes markers are used to generate a Table of Contents in your george! documents and also in LeaderGuide Pro documents that are built by importing PowerPoint files marked by george! 

LEARN MORE


TOC OUTLINE: ERASE ALL

The george! Erase All function removes all TOC markers in the open PowerPoint file.

LEARN MORE


DOCUMENTS: CREATE

The george! Create function is what george! is all about. Use Create to quickly and easily generate branded, formatted Word documents from your PowerPoint files. Use george! documents as speaker notes and as handouts to support PowerPoint-driven presentations. 

LEARN MORE


PRODUCT: ACT'N DEACT

The george! Act'n DeAct function provides options to check your software version, check for updates, purchase a license, and of course activate and deactivate your george! software. 

LEARN MORE


STYLES: HOW TO CUSTOMIZE

The george! Customizing Styles function opens a Style Guide that contains the Word paragraph styles used by george! when creating documents for you. You can modify the george! Style Guide to meet your requirements so that when you Create new george! documents your styles are applied.

LEARN MORE


HELP: v7.0

Click the george! Help button to link to the george! Style Guide to customize the styles that will be used in your george! documents, link to this george! product support page on the Great Circle Learning web site, and access all of the built in help that is included in the george! dialog boxes.

 


 

Not finding the help you need?

How to Use Zapps Pro

 
ZappsPro_GUB_logo_800.png

Got-Ur-Back

Automatically save easily accessible copies of your Word, PowerPoint and Excel files. Easily set your preferences. 

 


Scripter

Script PowerPoint for virtual training.


The Collection

The Collection ribbon is organized into 7 groups, by function, as illustrated below. When using The Collection click on the Zapps Pro logo in the dialog boxes to access instructions.

Use the Learn More links below to access detailed instructions for each button.

 

Group 1: Accessibility

The Accessibility group contains 1 button. Use this function to generate and edit Alt Text.


Button 1: Generate Alt Text

Use Generate Alt Text to add Alt Text to images for screen readers and 508 compliance. 


Group 2: Pro Editor

The Pro Editor group contains 4 buttons. Use this group to analyze and correct style issues and to make global changes to Word files.

 

Doc Stats

Use Doc Stats to view all available stats about your open document. 

 

Doc Analysis

Use Doc Analysis to check your document for formatting inconsistencies. 

 

Doc Improve

Use Doc Improve to edit and update formatting to correct inconsistencies.

 

File Doctor

Use File Doctor to rename files, convert Word files to other document formats, and add password protection for opening and editing Word documents. 

 

Group 3: Pro List Numbering

The Pro List Numbering group contains 3 buttons. Use this function to easily locate and manage all numbered lists, simple or multilevel, in existing documents.

 

Find New Lists

Use Find New Lists to mark numbered lists is an open Word document so that Zapps Pro can restart the lists at "1" when needed.

 

Link to New List

Use Link to New List to add unique style names to the Zapps Pro memory so they will be available to use as Zapps Pro List Maker Styles.

 

Restart List

Use Restart List  to restart any list at "1". You will be given the option to restart all marked lists at 1.




Group 4: Pro Doc Controls

ProDocControlsGroup.png

The Pro Doc Controls group contains 3 buttons. Use this group to import and extract content and pictures, and to update all fields.

 

 

Import Docs

Use Import Docs to import Word files into an open Word file.

 

Extract Objects

Use Extract Objects to extract anything from an open Word document into a new or existing Word document.

 

All Fields

Use All Fields to update all fields in an open Word document.


Group 5: Pro Media Controls

The Pro Media Controls group contains 6 buttons. Use this group to import and manage images. And to save embedded images as image files. And to script PowerPoint slides and notes from within Word.

 


Import Pics

Use Import Pics to import multiple images at once, with control over image type and print quality.

 

Import PPT

Use Import PPT to import PowerPoint slides as images into an open Word document.

 

Size'n Border

Use Size'n Border to resize images and to add or remove image borders.


Change Links

Use Change Links to fix broken links and to change file paths on linked images.

 

Save Pics

Use Save Pics to save embedded images as separate reusable image files, in your choice of image file file formats.

 

Script PPT

Use Script PPT to write slide text and slide notes in Word, with the added ability to include audience markers in the notes area and the ability to easily add instructional cues for trainers and producers - for virtual classroom scenarios.


Group 6: Product

The Product group contains 1 button. Under this button you will find a drop down menu that allows you to determine your software version, purchase a license, and activate and deactivate.

 

Act'n DeAct

Use Act'n DeAct to activate and deactivate your Zapps Pro The Collection software. 


Group 7: Help

The Help group contains 1 button.  Under this button you will find a drop down menu with links to help for all of the Zapps Pro The Collection functions.

 

v6.0

Use Help to  access the built in instructions for each of the function buttons on The Collection.


ZappsPro_DocTools.png

Doc Tools

Please refer to the guidance provided above for The Collection.

 

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Not finding the help you need?