Recognizing and Working with Them
LeaderGuide Pro relies on styles to do it's job for you. And styles are handled automatically, but there are a few things to understand...
All documents you create using LeaderGuide Pro have a specific Style Guide associated with them.
There are many styles in play when working in a LeaderGuide Pro document. You don't need to know all of them, but you do need to be mindful of not changing them.
Here are some of the key LeaderGuide Pro Style Names you will become familiar with.
The LGP styles are tied to many of the key functions LeaderGuide Pro performs for you. The styles can look any way that you need them to as long as you modify them in the Style Guide associated with the Collection in use.
Certain LGP Styles originate on a key page and then repeat.
The following pages hold the first instance of key LeaderGuide Pro styles that populate repeating fields throughout your LGPro documents.
The Cover page
The Cover page holds the Program Name style, which repeats on the next page, known as the Acknowledgements page. It also repeats in the Getting Started section, and in the even page footers.
To change the Program Name, return to this page, make your edits and Update All Fields to see your changes reflected everywhere the program name repeats.
The Acknowledgements page
The Acknowledgements page holds the LGP Copyright and LGP Revision Date styles, which repeat in the odd page footers. This page also has a Section break that controls the Header and Footer styles. Do not delete the Section break.
To change the copyright or revision date info you see in the footers, return to this page, make your edits and Update All fields.
The Module page
The Module page holds the LGP Module Name style, which populates the Table of Contents and the Training at a Glance. It also holds zLGP Module Time and zLGP Module Process styles, which populate the Training at a Glance.
To edit the Module name you see in the Table of Contents, or to edit the Module information in the Training at a Glance, return to this page, make your edits and Update All Fields.
To add a new Module to the Training at a Glance click TAG on the LGPro ribbon.
The Lesson page
The Lesson page holds the LGP Lesson Name style, which populates the Table of Contents. To change the Lesson Name always return to the very first page of the Lesson, make your edits and Update All Fields. The first page of a Lesson is the only place where you can actually get into the Lesson Name text to edit it.
The Lesson name on the rest of the lesson pages will look like you should be able to work in it, but you will not be able to because the spot where Lesson Name sits on all of the rest of the pages in the lesson are repeating fields.
If the first instance of these styles is changed or removed you will see error messages in the places where the missing style was set to repeat. The error message will say "Error! No text of specified style in document." To fix the error, go to the source location, highlight the text that should carry the LGP style, and use the Style box in the Text/Table Formatting group to locate and reapply the style.
For example: This is how the Copyright and Revision Date look in the odd page footers.
And, what the error messages look like if the Copyright and Revision Date styles have been remove from the Acknowledgements page.
The LeaderGuide Pro Content Block icons each have their own unique LGP style.
The icon style names are applied as the icons are added from the ribbon. The icon style names all start with zLGPIcon followed by the icon descriptor, such as Say or Activity. These unique style names are used by LeaderGuide Pro when you run functions like Extract and Sync. This is why the Content Blocks must always be inserted from the LGPro ribbon rather than by copying and pasting icons over one another. Because copying and pasting does not change the style you will have unexpected results.
When working in a LeaderGuide Pro file
Do not apply direct formatting to the LGPro styles. This means do not highlight text and change it's font or other characteristics. Because direct formatting will not hold if you or anyone else later Attaches a collection. All of your direct formatting will be replaced by the LGPro Styles.
Do not change the LGPro Style Names.
This means do not highlight text and use Word's Styles to apply a different style. Because LeaderGuide Pro styles are part of the coding matrix that allows the software to work it's magic for you. If you change the styles LGPro won't find what it needs when it's doing things like updating the Table of Contents, building or updating the Training At A Glance, extracting, and syncing.
Do not copy and paste LGPro Icons over one another.
This will result in unpredictable results when using other
When working in a LeaderGuide Pro file
Use what's included. Any LeaderGuide Pro document you create will include and use all of the key LGPro Styles. The way the styles look is controlled by the Style Guide in the Collection that was chosen when the document was created or attached to. The correct styles will automatically apply as you add modules, lessons and content blocks. Use Paste Special to paste copied content in.
Use the Text/Table Formatting group buttons to format your lesson page content as needed, such as adding bullets or numbered lists, and to switch between LGP Title ad LGP Text. Hover over the buttons to see which LGP Style they apply.
LGP Title and LGP Text are the two styles you will be using the most. LGP Title is used to add a headline to a Content Block. LGP text is the body text style for all of the content you add. It is also the basis for the LGP Bullet and LGP Number styles.
Have it your way too.
As long as you resist the urge to direct format or manually change the styles you can attach a new Collection and instantly update the way the styles look. This works because every collection contains the same LGPro Styles, by style name. What's different by Collection is the attributes of the styles.
For instance, the LGP Text style exists in each collection,
but the attributes of LGP Text are different.
- In the Default Collection LGP Text is Book Antiqua.
- In the Elegant Collection LGP Text is Calibri.
- In the Modern Collection LGP Text is Verdana.
- And in your collection, once you create one, LGP Text can be anything you want.
The trick is that it's all "LGP Text" and this is the key to being able to magically update the styles by Attaching a new collection. And conversely, the reason for the "Don'ts" above is that the updating doesn't work as expected if you've direct formatted or completely changed the LGPro Styles.
To change the fonts or the way the fonts look
To change the fonts in use in your facilitator guides and participant guides, modify the collection's style guide. If you are using one of the included LGPro Collections, start by using that as a basis to create a custom collection and then modify the style guide. Use the Customizing Tutorial to learn how to modify your styles to change the way your fonts look.
If you suspect you have a style problem
If you think it is possible that certain LGPro styles have been inadvertently changed, this is how to check for style problems:
- Start a new LGPro document of the same type and compare the styles in the new document to those in your troubled file.
- Place your cursor in the offending spot and look in the Style box on the Text/Table formatting group to see the style name. Compare to the same spot in your new file.
- To correct a style name, place your cursor in the offending text or by the offending icon and use the Style box to access the drop down Styles list. Find the style you need and click on it to apply to your offending text or image.
- Click on Update All Fields and Save your work.