How to use george!

MEDIA:  IMPORT PICS

 

The george! Import Pics function adds multiple images into your choice of eight PowerPoint slide layouts at the insertion point you require in an open PowerPoint file.


To Import Pictures

  1. Click the Import Pics button on the george! ribbon.
  2. Select the slide layout you require.
  3. Select the insertion point.
  4. Select the insertion type.
  5. Click the Start button in the lower right corner of the dialog box.
  6. Navigate to your image files.
  7. Select the files to insert.
  8. Click OK.
  9. Take your hand off your mouse until the insertion process is complete. 

 

 

Layout

  1. Choose one of the PowerPoint slide layout options to use for the images being inserted.
     
  2. Hover your cursor over the layout icons to see the slide layout types.
     
  3. The choices are:
  • Title Bar, Single Picture
  • Title Bar, Picture Left, Text Right
  • Title Bar, Two Pictures
  • Title Bar, Two Pictures, Captions Above
  • Title Bar, Four Pictures
  • Picture Only
  • Picture, Caption Below
  • Caption andText Left, Picture Right
 
 

Insertion Point

  1. By default the new slides will be inserted at the end of the file.
     
  2. Click on Selected to add the new slides immediately following a currently selected slide.
 
 

To insert after a Selected slide

  1. Use the PowerPoint Normal view or Slide Sorter view to highlight the slide that marks the insertion point.
     
  2. In the Import Pics dialog box click Selected as the Insert option.
 
 

To Select Multiple Images

  1. After clicking the Start button you are prompted to select the image files to insert.
     
  2. To select various image files use Control + Click.
     
  3. To select a continuous series of image files use Shift + Click.
     
  4. Once your images are selected, click OK. 
     
  5. The images are inserted based on the sorted order of their file names.

About Insertion Type

george! provides 3 insertion type options. By default george! inserts image files as "Linked and Embedded" and this is the insertion type we recommend. Two other options are also available. These are the same options Microsoft Office provides.

  1. Embedded. This method saves the image in the document.
  2. Linked. This method saves only a file path to the image.
  3. Linked and Embedded. This method saves the file path and saves a copy of the image in the document.

 


Why we recommend Linked and Embedded

First we need to explain the pros and cons of inserting images as linked files only or embedded files only.

 
 

Linked files have the advantage of saving space and always being current. Since the image file is not actually embedded in the document, the file size of the document stays smaller. In addition, the externally linked image can be updated easily and as long at the full linked path, including file name does not change. In this circumstance when the document is reopened the new image is displayed.

BUT... The ability to easily share a document with linked images is a disadvantage. Because the document only has a file path name to the image the recipient of the document must have access to that same full file path in order for linked images to be displayed. If you choose Linked only a best practice is to store the linked images in the same folder as the PowerPoint or Word file they are in, and when sharing, share the entire folder.

 

Embedded images are on the other end of the continuum of insertion options. Files with embedded images are easily shared. However, file sizes increase and updating the images requires more work.

 
 

Linked and Embedded is the hybrid choice and the option we recommend. Because Linked and Embedded saves the image in the file it is easily shared. Because this method also stores the file path to the image file, if the linked path is available when the document is opened, the saved image will be updated. When the document is opened and the linked path is not available, the embedded image is displayed.


 

Help

As you are in the Import Pics dialog box, click on the george! logo to view written instructions to refresh your memory about how to use the functions provided. 

The built-in instructions can also be accessed by clicking on the Help button at the end of the george! ribbon and selecting Written Instructions.

 

 

 

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